Procure To Pay Cycle
P2P Cycle for Standard Purchase Order
1. Create Requisition
a. Navigation → Purchasing Vision Operations (USA) → Requisitions → Requisitions
Header Fields:
Type → Purchase Requisition
Status → At this stage the status is incomplete.
Preparer: Stock, Ms.Pat
In Lines tab: Enter the required fields i.e
Num: 1
Type: Goods
Item: Color Cartridge
Rev: A
Category: MISC.MISC
Description: Color Cartridge
UOM (Unit of Measure): Each
Quantity: 1
Price: 10
Need-By Date: Enter Need-By date
Amount is displayed as 10.
Under Source details tab: Enter the Buyer name.
In the Source Details tab, Enter the Buyer name : Stock, Ms. Pat
Click on Distributions tab and enter the Num, Quantity and Charge Account.
Click on Save. Hit the Approve Button
Select the submit for Approval box and hit OK.
The Requisition No. displayed is 5661.
b. Navigation → Purchasing Vision Operations (USA) → Requisitions → Requisition Summary
Enter the Requisition No. and click on “Find”
The status is “Approved”
Tables Affected
PO_REQUISITION_HEADERS_ALL
PO_REQUISITION_LINES_ALL
PO_REQ_DISTRIBUTIONS_ALL
2. Create Purchase Orders using “Auto Create”
Creating Purchase Order using Auto Create maps the requisition no. to Purchase Order No.
a. Navigation → Purchasing Vision Operations (USA) → Purchase Orders → AutoCreate
Click on Open
Enter the Requisition No. and click on “Find”
Click on “Manual” creation of Purchase Order
Choose the Supplier information as “3M Health Care” . Hit on Create
Click on “Add to Document”
Make note of the Purchase Order No. which is 4480.
Click on Currency tab, to change the currency to be used
Click on Terms and Conditions tab to enter information regarding any terms agreed with the supplier.
Click on Shipments tab
Hit on more and choose Invoice to Match option to “Receipts”.
At this point, the status is “Incomplete” in the Headers tab. Save the work and hit on Approve.
b. Navigation → Purchasing Vision Operations (USA) → Purchase Orders → Purchase Order Summary
Enter the Purchase Order No. which is 4480 and click on Find
The Status is “Approved”.
Tables Affected
PO_HEADERS_ALL
PO_LINES_ALL
PO_DISTRIBUTIONS_ALL
Note:
The segment1 column of the po_headers_all table contains purchase order numbers.
Additional Information
/* Requisition No. for a Given Purchase Order No. when the purchase order is auto created from Requisition documents*/
/*[ segment1 of po_requisition_headers_all contain requisition numbers, segment 1 of po_headers_all contain purchase order numbers] */
desc po_req_distributions_all
desc po_distributions_all
select prh.SEGMENT1 "Requisition Number", ph.SEGMENT1 "Purchase Order Number"
from po_req_distributions_all prd, po_distributions_all pod, po_headers_all ph,
po_requisition_lines_all prl, po_requisition_headers_all prh
where prd.ORG_ID = pod.ORG_ID
and pod.PO_HEADER_ID = ph.PO_HEADER_ID
and prd.REQUISITION_LINE_ID = prl.REQUISITION_LINE_ID
and prl.REQUISITION_HEADER_ID = prh.REQUISITION_HEADER_ID
and ph.PO_HEADER_ID = 32744
and prl.REQUISITION_LINE_ID = 60723
3. Navigation → Purchasing Vision Operations (USA) → Receiving→ Receipts
Select the Organization name as V1 Vision Operations
Enter the sub inventory as Stores. New Receipt No. is 7478.
Tables that are affected
RCV_SHIPMENT_HEADERS
RCV_SHIPMENT_LINES (Line table has PO_HEADER_ID)
4. Creating Invoice in payables.
Payables, vision operations → Invoices
Once the goods are received, the receiving company/party should pay for the goods and hence the invoices are created in payables.
Select Receipt and click on Match
Validate the Invoice
Click on Actions, Following screen will appear
Create Accounting
Payment in full
Click on Save.
Transfer to GL
General Ledger, Vision operations → Journal → Enter
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