AP SETUPS
Account Payables
Creating Liabilities (Invoice Work Bench)
Making Payments (Payments Work Bench)
Types Of Invoices: -
Standard Invoice
Debit Memo Invoice
Credit Memo Invoice
Mixed Invoice
PO Default Invoice
Quick Match Invoice
Prepayment Invoice
Interest Invoice
Expense Report Invoice
AWT (Allow withhold Tax) Invoice
Creating Supplier: -
Nav: - Suppliers – Entry
Table Name: AP_VENDORS_V
Table Name: AP_VENDOR_SITES_V
Creating Paygroup
Nav: - Setup – Lookups – Purchasing
Table Name: FND_LOOKUP_VALUES_VL
Payment Terms
Nav - Setup – Invoice – Payment Terms
Table Name: AP_TERMS
Period Open: -
NAV: - Accounting – Control Payables Periods
Table Name: GL_PERIOD_STATUSES
Creating Standard Invoice: -
NAV - Invoices – Entry -- Invoices
Table Name: AP_INVOICES_V
Table Name: AP_INVOICE_DISTRIBUTIONS_V
View Accounting: -
NAV: - Tools – View Accounting
Table Name: XLA_AEL_SL_V
View Accounting: -
NAV: - Tools – View Accounting
Table Name: XLA_AEL_SL_V
Holds: -
1.User Defined holds
2.System Defined holds
User Defined Holds: -
Holds All Payments
Holds Unvalidated Invoices
Holds Unmatched Invoices
User Defined holds can rectified using Action 1 Button
System Defined Holds: -
It occurs in two ways
1. If invoice exceeds invoice limit.
2. When Distribution amount does not match to invoice amount.
These can rectify only when the condition is resolve.
Creating Freight Invoice: -
Setup: -
1.Enable fright in payable options in invoice tab and Map Fright Account
Path: - Setup – Options – Payables
2. Enter invoice for fright
Nav: - Invoices – Entry -- Invoices
Table Name: AP_INVOICES_V
Table Name: AP_INVOICE_DISTRIBUTIONS_V
View Accounting: -
Nav: - Tools – View Accounting
Cancel Invoice: -
Foreign Currency Invoice: -
Setup: -
1.Enable Foreign Currency
Nav: - Setup – Currency – Define
Table Name: FND_CURRENCIES_VL
2.Conversion Rate
Nav: - Setup – Currency – Rate – Daily
Table Name: GL_DAILY_RATES_V
3.Enable allow multiple currencies in payable options in currency tab
Nav: - Setup – Options – Payable
Table Name: AP_SYSTEM_PARAMETERS
4.Enable Invoice for foreign currencies
Nav: - Invoices – Entry – Invoices
View Accounting: -
Nav: - Tools – View Accounting
Distribution Set: -
1. Define Distribution set
Nav: - Setup – Invoice – Distribution Set
Table Name: AP_DISTRIBUTION_SET_LINES
2. Enter Invoice for Distribution Set
Nav: - Invoices – Entry – Invoices
View Accounting: -
Nav: - Tools – View Accounting
Debit Memo: -
Nav: - Invoices – Entry – Invoices
Table Name: AP_INVOICES_V
Credit Memo: -
Nav: - Invoices – Entry – Invoices
Mixed Invoice: -
Nav: - Invoices – Entry – Invoices
Expense Report Invoice: -
Setup: -
1. Define Employee Suppliers
Nav: - Suppliers – Entry
Table Name: AP_VENDORS_V
Table Name: AP_VENDOR_SITES_V
2. Enter Expense Report Invoice
Nav: - Invoices – Entry – Invoices
Table Name: AP_INVOICE_DISTRIBUTIONS_V
Taxes: -
Nav: - Setup – Tax -- Codes
Table Name: AP_TAX_CODES
Allow Withholding Tax Invoice: -
Setup: -
1. Define Tax Authority Suppliers
Nav: - Suppliers – Entry
1. Define Special Calendar
Nav: - Setup – Calendar – Special Calendar
Table Name: AP_OTHER_PERIODS
1. Define Special Tax Code and Rate
Nav: - Setup – Tax – Codes
BANK: -
Nav: - Setup – Payment – Banks
Table Name: AP_BANK_BRANCHES
Table Name: AP_BANK_ACCOUNTS
Payments: -
Independent
Batch (Automatic Payments)
Prepayment Invoice:
Setup: -
1. Create Prepayment Invoice.
Nav: - Invoices – Entry – Invoices
.Enter Standard Invoice.
Nav: - Invoices – Entry – Invoices
Interest Invoice:
Setup: -
1. Enable allow interest invoice at supplier header level in payment Tab.
Nav: - Suppliers – Entry
1. Define Interest Rates.
NAV: - Setup – Payment – Interest Rates
Table Name: AP_INTEREST_PERIODS
1. Enable allow interest invoice at payable options in Interest Tab..
NAV: - Setup – Options -- Payables
Table Name: AP_SYSTEM_PARAMETERS
1. Enter Invoice for interest invoice.
NAV: - Invoices – Entry – Invoices
PO Default Invoice and Quick Match Invoice : -
Setup: -
1.Create Employee or Buyer in System Administrator
NAV: - Security – User – Define
Table Name: FND_USER
- Create Purchase Order in Purchasing
Nav: - Purchase Orders -- Purchase Orders
3.Create Invoice in AP and Match with PO
Nav: - Invoices – Entry – Invoices
Table Name: XLA_AEL_SL_V
Batch Payments: -
Nav: - Payments – Entry – Payment batches
Table Name: AP_INV_SELECTION_CRITERIA_V
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